Submission Walkthrough
Everything you need to know to get your cards graded — from your collection to a Crown-certified slab.
Follow these steps and your submission will arrive ready to grade, processed efficiently, and returned fast.
Open Submission Portal →The Six Steps
A simple process from start to finish — follow these in order for the smoothest submission experience.
Sort your cards by set, game, or card type before submitting. Group Pokemon separately from sports cards, Dragon Ball, etc. A well-organized submission moves through processing faster and reduces the chance of errors.
Inspect each card carefully before packaging. Gently remove any visible dust or fingerprints using a clean microfiber cloth. Handle cards by the edges only — never touch the surface. Any preventable condition issues that arrive in your package will be reflected in the grade.
Place each card in a penny sleeve first, then into a rigid top loader or card saver. Do not send cards loose — unprotected cards that arrive damaged cannot be graded at their true potential. Secure top loaders with painter’s tape (not scotch tape directly on cards) and team bag the bundles.
Complete your submission through the portal at submit.crowngradingpro.com. Select your service tier, list every card in your order, and note any special instructions. Once submitted, send a copy to crowncollectiblesgrading@gmail.com, print one copy to include in your package, and keep one for your records.
Pack your sleeved and loaded cards tightly in a sturdy box with bubble wrap or packing foam. Include your printed submission form inside the package. Use a tracked, insured shipping method — we recommend USPS Priority Mail or UPS. Ship to the address provided in the submission portal confirmation.
You’ll receive an email or text notification when grading is complete. Your cards are encased in a Crown slab with a unique serial number, then shipped back via the method you selected. Every grade is immediately searchable on CrownDatabase.com by anyone, forever.
We Grade Everything
If it’s a collectible trading card, Crown grades it. No format restrictions.
Packaging Guide
How you package your cards directly affects whether they arrive safely. Follow these guidelines exactly.
- Place each card in a penny sleeve first
- Slide sleeved card into a rigid top loader or card saver
- Secure top loaders with painter’s tape only
- Team bag each bundle of top loaders
- Wrap bundles in bubble wrap inside the box
- Fill all empty space with packing foam or paper
- Use a rigid-sided cardboard box, not a padded envelope
- Include your printed submission form inside
- Use a tracked and insured shipping service
- Sending cards loose without sleeves or holders
- Using scotch tape directly on cards or sleeves
- Overstuffing top loaders (causes edge stress)
- Leaving empty space in the box (cards shift and bend)
- Using rubber bands around card bundles
- Shipping without tracking or insurance
- Sending cards in a plain envelope
- Forgetting to include your submission form
- Sending cards that are wet, warped, or heavily damaged
What Crown AI Evaluates
Every card is graded across four independent subgrades. The final Crown Grade is a composite of all four.
Scratches, print lines, holo damage, staining, and any surface-level wear visible under inspection.
The ratio of border width from left-to-right and top-to-bottom. Measured precisely on both sides of the card.
Sharpness and wear at all four corners. Fraying, nicking, or rounding at any corner impacts this subgrade.
The condition of all four card edges. Chipping, whitening, nicks, and roughness are all evaluated here.
What You Get Back
Every graded card comes back with a complete package — not just a number on a case.
Your card is encased in the current Crown Grading slab with a tamper-evident seal. Clean, modern, and built to last.
A unique 9-digit Crown serial number is permanently assigned to your card and linked to its full grade record.
Surface, Centering, Corners, and Edges are each scored individually so you know exactly how your card performed.
A written breakdown of each graded attribute — what scored well, what held the grade back, and the AI’s full analysis.
Your card’s full grade entry is published on CrownDatabase.com and is publicly searchable by serial number forever.
Any buyer, collector, or dealer can look up your serial number and verify the grade instantly — zero friction.
Common Questions
Answers to the questions we hear most from new submitters.
Turnaround time depends on your selected service tier and current submission volume. You’ll receive an estimated timeframe at the time of submission. Royal Submitter members receive priority processing.
There is no minimum for standard submissions — you can submit a single card or an entire collection. Royal Submitter pricing requires a minimum monthly quantity.
Yes. You’ll receive email updates at key stages — when your package is received, when grading begins, and when your cards ship back. You can also contact us directly at crowncollectiblesgrading@gmail.com for status updates.
Crown Grading photographs every card upon arrival and logs its condition. This is why insured, tracked shipping is strongly recommended — if damage occurs in transit, documentation protects your claim.
If you believe there was an error in a grade, contact us at crowncollectiblesgrading@gmail.com with your serial number and the specific concern. We review all legitimate grade disputes on a case-by-case basis.
Yes. Crown grades cards from any era and any print run. The same four-subgrade AI evaluation applies to all cards regardless of age, set, or format.
Ready to Submit?
You know the process. Open the portal, build your order, and get your cards on their way to a Crown grade.
Open Submission Portal →Simple, Transparent Pricing
Per-card pricing with automatic volume discounts. No hidden fees.
Full grading with four subgrades, Crown Database listing, and premium Crown slab.
Submit 50 or more cards in a single order and save $2 per card automatically.
Submit 100 or more cards in a single order and save $4 per card automatically.
Apply for Crown Royal Tier to unlock wholesale pricing, priority turnaround, and a dedicated liaison.
Apply Now ›Priority queue and faster turnaround. Same full Crown grade, four subgrades, and premium slab.
All prices are per card. Volume tiers apply to single-order submissions.